Your Information & Records

The following information is specific to Å·ÃÀ¿Ú±¬ÊÓƵ Boulder instructors and advisors.

    Name Pronunciation

    What It Is How It's Used How to Record Your Name
    What It Is

    Å·ÃÀ¿Ú±¬ÊÓƵ Boulder offersÌýNameCoach, a tool that allows youÌýto record the preferred pronunciation of yourÌýnameÌýfor use by colleagues andÌýstudents.

    Once you've recorded your name or provided a phonetic spelling, thatÌýinformation will be available to your students through Canvas. NameCoach is also available in Outlook.

    In the future, we plan to integrate the pronunciation tool into additional on-campus systems, including class listings andÌýthe campus directory.

    Visit OIT's website for instructions on and .

    Preferred/Affirmed Name

    What It Is How to Identify It at Å·ÃÀ¿Ú±¬ÊÓƵ
    What It Is

    A preferred/affirmed name is one that differs from your legal name.

    IfÌýyou're an instructor or advisor and wouldÌýrather be referred to on campusÌýby a nickname, professional name, anglicized name or name that better aligns with your gender identity, you may submit a request (see next section) to change your name in Å·ÃÀ¿Ú±¬ÊÓƵ Boulder systems.

    In Student-Facing Systems

    Submit an instructor & advisor preferred/affirmed name update form to the Office of the Registrar to update your name in Campus Solutions and its downstream systems, including:

    • Buff Portal
    • Buff Portal Advising
    • Å·ÃÀ¿Ú±¬ÊÓƵ Boulder Class Search
    • MyÅ·ÃÀ¿Ú±¬ÊÓƵInfo's Faculty Toolkit tab
    • Å·ÃÀ¿Ú±¬ÊÓƵ Experts
    • Canvas
    • Google Suite
    • MyÅ·ÃÀ¿Ú±¬ÊÓƵInfo's Å·ÃÀ¿Ú±¬ÊÓƵ Resources tab
    • Phone directory (Cisco Call Manager)
    • ServiceNow

    Additional Systems & Records

    The following university systems and records require additional steps to update your preferred/affirmed name.

    • Buff OneCard: AllÌýBuff OneCardsÌýare issued with your primary name. If you've established a preferred/affirmed name, you may bring your current cardÌýto the Buff OneCard office and purchase a replacement for $5.
    • Å·ÃÀ¿Ú±¬ÊÓƵ People Search: To update the name on yourÌýÅ·ÃÀ¿Ú±¬ÊÓƵ People Search record,Ìýfollow the "IdentiKey Manager" instructions on HR's Preferred Name page.
    • Email address: To request an update to your email alias (the part of your email address before @), contact OIT at oithelp@colorado.edu or 303-735-4357.
    • Email display name:ÌýTo update your email display name, follow the "IdentiKey Manager" instructions on HR's Preferred Name page.
    • IdentiKey username/Å·ÃÀ¿Ú±¬ÊÓƵ login name: Your IdentiKey username isÌýcomposed of the first two letters of your legal first name, the first two letters of your last name, and four random digits. If you have a new legal name or have privacy concerns, contact theÌýÌýto request a change to the letters in your username. See also OIT's .
    • Microsoft Office 365:ÌýTo update your display name for your Microsoft Office 365 account, follow the "IdentiKey Manager" instructions on HR's Preferred Name page.
    • Salesforce eComm: This system consumes data from multiple Å·ÃÀ¿Ú±¬ÊÓƵ and Å·ÃÀ¿Ú±¬ÊÓƵ Boulder systems and should update automatically after changingÌýyour preferred/affirmed name in the systems above.

    Contact the Office of the Registrar for instructions on updating your preferred/affirmed name in university systems and processes not listed here.