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Dear colleagues,

Welcome back to another promising semester in the College of Arts and Sciences. While much is the same, change, like fall, is in the air.

We are taking steps to complete the reorganization of the college. The provost’s 2018 report on academic reorganization called for the creation of a new structure of divisional leadership in the college, with strong deans for the divisions of arts and humanities, natural sciences and social sciences who can determine budgetary and resource priorities, set academic focus priorities and, in collaboration with the dean of the college, advance the liberal arts imperatives of the college.

This semester, a top priority for college leadership is defining a resource-allocation philosophy and methodology that enables the college and its divisions to be flexible and responsive to the needs of all students, staff and faculty. Since my appointment as interim dean on July 1, the deans of division, Vice Dean Amy Lavens, Assistant Dean Bernadette Stewart and I have collaborated on completing the preliminary steps that will enable us to create this budget framework. Our goal is to complete the budget framework by the end of December.

A second priority is to enhance transparency in decision-making. To that end, I will continue to meet with the Staff Advisory Council, and will meet regularly with the Arts and Sciences Faculty Senate and the ASFS budget committee. In addition, please join a college town hall on Sept. 24, 3-5 p.m., via .

Best wishes for an excellent start to the fall semester, and I look forward to working with you as we take our final steps toward the successful reorganization of the College of Arts and Sciences.

Sincerely,

Daryl Joji Maeda
Interim Dean

Dear colleagues,

As we have mentioned, college leaders are now working to continue our efforts to define a resource-allocation philosophy and methodology that will enable the college and its divisions to be flexible and responsive to the needs of all students, staff and faculty. We write to share an update on this work.

As Daryl Maeda, interim dean of the college, mentioned in a recent town hall, we have enlisted the services of the Huron Consulting Group to facilitate the final stages of the resource-allocation philosophy and methodology. Constructing an effective budget model requires difficult decisions about resource allocation, and professional assistance will help the college attain the best result. Leaders in the college and our partners at Huron met this month to agree on the scope and timeline of the project.

Key members of our ŷ���ڱ���Ƶ Boulder budget framework team include Deans of Division Irene Blair, Sarah E. Jackson and John-Michael Rivera, Vice Dean Amy Lavens, Assistant Dean Bernadette Stewart and Interim Dean of the College Daryl Maeda. We are assisted by Anna Jensen, senior executive aide to the dean; Rob Stubbs, director of institutional research; and Todd Haggerty, vice chancellor and chief financial officer. 

To ensure collaboration and transparency in the process, we will engage at each step with a budget framework shared governance group composed of representatives from the Arts and Sciences Faculty Senate, Staff Advisory Committee, and each divisional council. The representatives’ role will be to meet with the deans and Huron to provide feedback on key decisions within the process and to engage in two-way communication: to convey the process to their constituencies and to provide input/feedback to the deans.

Our goal is to complete the budget framework by the end of December, and during the next nine weeks, Huron will facilitate our efforts to select the best allocation framework and construct a college financial statement with the selected new framework, by providing options and honing our insights. However, as a college we will be the ones making decisions that reflect our priorities.

Our work will be guided by four principles. Our efforts should be:

• Mission-aligned and values-driven
• Clear and transparent
• Flexible and accountable
• Data-driven

As we bring this long-discussed work to fruition, we will provide weekly updates on this web page and, when we’ve made notable progress, via emails to the college. We will also convene college-wide town halls at key moments in the process. In the meantime, please share any observations, opinions or suggestions by completing this webform.

Thank you, as always, for your help, which is particularly appreciated as we take critical steps to ensure the long-term success of our college and its three divisions.

Sincerely,

Irene Blair, Dean of Natural Sciences
Sarah E. Jackson, Dean of Social Sciences
John-Michael Rivera, Dean of Arts and Humanities
Daryl Joji Maeda, Interim Dean of the College

Dear colleagues,

As we continue our efforts to define a resource-allocation philosophy and methodology for the college and its divisions, we write to share an update on this work.

In the past week, the leadership group has continued to meet with the Huron Consulting Group, and those discussions now formally include representation from faculty and staff shared-governance groups. Our colleagues who are representing these constituencies are:

• Tobin Munsat, chair of physics, representing the natural sciences divisional council
• Jennifer Fitzgerald, professor of political science, representing social sciences divisional council
• Rob Rupert, chair of philosophy, representing arts and humanities divisional council
• Brian Cadena, associate professor of economics, representing the Arts and Sciences Faculty Senate
• Robyn Ronen, staff member of astrophysical and planetary sciences, representing the Staff Advisory Committee

The representatives’ role is to meet with the deans and Huron to provide feedback on key decisions within the process and to engage in two-way communication: to convey the process to their constituencies and to provide input/feedback to the deans.

This week, the leadership team and the shared-governance representatives began reviewing and discussing the pros and cons of five budget-allocation framework scenarios. Each scenario varies in the mechanics of how to handle revenue distribution, overhead funding and supplemental funding.

Next week, the shared-governance representatives and college leadership are scheduled to undertake a “deep dive” of two or three budget-allocation framework scenarios.

Huron will continue to facilitate our efforts to select the best allocation framework and construct a college financial statement with the selected new framework, by providing options and honing our insights. However, as a college we will be the ones making decisions that reflect our priorities.

Our work will be guided by four principles. Our efforts should be:

• Mission-aligned and values-driven
• Clear and transparent
• Flexible and accountable
• Data-driven

As we’ve mentioned, we will provide weekly updates on this web page and, when we’ve made notable progress, via emails to the college. We will also convene college-wide town halls at key moments in the process. In the meantime, please share any observations, opinions or suggestions by completing this webform.

Thank you, as always, for your help, which is particularly appreciated as we take critical steps to ensure the long-term success of our college and its three divisions.

Sincerely,

Irene Blair, Dean of Natural Sciences
Sarah E. Jackson, Dean of Social Sciences
John-Michael Rivera, Dean of Arts and Humanities
Daryl Joji Maeda, Interim Dean of the College

Dear colleagues,

We are sharing an update on our work to define a resource-allocation philosophy and methodology for the college and its divisions.

During Tuesday’s A&S Leadership Meeting, faculty and staff had an informative and carefully reasoned discussion about the values that should drive our decisions about resource allocation. Our colleagues’ contributions to the budget-framework discussion, like that from other feedback we have gotten, provide valuable support to ensure that the decisions we make will have nuance and complexity, even when those decisions are driven by ostensibly clear core values upon which we all agree.

Also this week, we discussed the broad parameters of three framework scenarios, as prepared by Huron Consulting. These scenarios, which we discussed in conceptual terms without specific dollar amounts or percentages, differ in these ways: when the cost of college overhead is accounted for in the algorithm (before or after the distribution of net tuition revenue to divisions), how a “tax rate” for divisions would be structured and varied over time, and what metrics might be used to guide the distribution of supplemental funds.

The shared governance group received the same materials from Huron and had the opportunity to attend office hours with the consultants to discuss the scenarios. Vice Dean Amy Lavens also met with the Arts and Sciences Faculty Senate budget committee as it discussed the scenarios.

Next week, we will meet with the shared-governance group to continue analyzing alternatives.

We continue to provide weekly updates on this web page and via emails to the college. In the meantime, please share any budget-framework observations, opinions or suggestions by completing this webform. Thank you to those who have completed this form or shared your views in other ways.

And thank you, as always, for your help, which we deeply appreciate as we take these critical steps to ensure the long-term success of our college and its three divisions.

Sincerely,

Irene Blair, Dean of Natural Sciences
Sarah E. Jackson, Dean of Social Sciences
John-Michael Rivera, Dean of Arts and Humanities
Daryl Joji Maeda, Interim Dean of the College

Dear colleagues,

We are sharing an update on our work to define a resource-allocation philosophy and methodology for the college and its divisions.

During Monday’s Budget Framework Shared Governance meeting, faculty and staff representatives weighed the pros and cons of three budget-framework scenarios. In related discussions, some participants said the current budget-allocation system leaves programs that are in high demand without sufficient funding to meet student needs. Others emphasized the need for a budget framework that adequately reflects the college’s core values. Some contended that the guiding metric should be the quality of education that students get.

In subsequent discussion on Thursday, participants in the Budget Framework Team considered these questions:

• Should overhead be contributed “off the top” of net tuition revenue (NTR) or after the distribution of NTR to divisions?
• Should all divisions contribute equally toward supplemental funding, or should these contributions be made only by divisions with net-positive revenue?
• Would allocation of supplemental funds “off the top” of NTR reduce the complexity of decision-making?

The discussion will continue with the Budget Framework Team on Nov. 19 and with the Budget Framework Shared Governance Team on Nov. 25.

We continue to provide weekly updates on this web page and via emails to the college. In the meantime, please share any budget-framework observations, opinions or suggestions by completing this webform. Thank you to those who have completed this form or shared your views in other ways.

And thank you, as always, for your help, which we deeply appreciate as we take these critical steps to ensure the long-term success of our college and its three divisions.

Sincerely,

Irene Blair, Dean of Natural Sciences
Sarah E. Jackson, Dean of Social Sciences
John-Michael Rivera, Dean of Arts and Humanities
Daryl Joji Maeda, Interim Dean of the College