Student Policies

Spring 2022 Grade Replacement Policy Update

Anonymous — Tue, 15 Feb 2022 17:38:12 +0000

Spring 2022 Grade Replacement Policy Update Anonymous (not verified) Tue, 02/15/2022 - 10:38 Registrar Network

Related Announcement

"Grade Replacement Policy Update" Student Announcement

Grade replacement enables undergraduate and graduate students to retake a course in which they earned a low grade* in an attempt to improve their cumulative GPAs.

Beginning with the Spring 2022 semester, if a student is retaking an eligible course in which they’ve earned a low grade, grade replacement will be applied automatically. Students no longer need to submit the grade replacement request form by the deadline.

If a student is retaking a course but does not want grade replacement applied, they may opt out by emailing registrar@colorado.edu by the last day of classes of the semester.

Other changes:

There are no longer credit limits on grade replacement.
Nondegree students enrolled in credit-bearing ŷ��ڱ��Ƶ Boulder courses are now also eligible for grade replacement. (Law students are still not eligible.)

*Eligible grades include C- and below for undergraduate and nondegree students; C+ and below for graduate and graduate nondegree students. Grades earned due to academic dishonesty aren't eligible for grade replacement.

Learn more

For more on grade replacement, view our related webpages:

Information and FAQs for faculty and staff Full policy Student-facing information

Off

Traditional

White

Spring 2022 Grade Replacement Request Form Now Available

Anonymous — Tue, 11 Jan 2022 23:40:54 +0000

Spring 2022 Grade Replacement Request Form Now Available Anonymous (not verified) Tue, 01/11/2022 - 16:40 Registrar Network

Related Announcement

"Spring 2022 Grade Replacement Request Form Not Yet Available," Registrar Network, 11/16/2021

The grade replacement policy is still under review, but based on feedback from students and staff, we've moved forward with publishing the Spring 2022 form so students can submit requests.

Students can find the form on the grade replacement webpage. We'll communicate any changes to the policy or procedures once they're fully approved.

The grade replacement policy is still under review, but based on feedback from students and staff, we've moved forward with publishing the Spring 2022 form so students can submit requests.

Off

Traditional

White

Spring 2022 Grade Replacement Request Form Not Yet Available

Anonymous — Tue, 16 Nov 2021 07:00:00 +0000

Spring 2022 Grade Replacement Request Form Not Yet Available Anonymous (not verified) Tue, 11/16/2021 - 00:00 Registrar Network

The grade replacement policy is currently under review. To minimize any potential impacts to Spring 2022 record processing, we're waiting to accept grade replacement requests for spring until policy review is complete.

We've added a notice to our grade replacement webpage notifying students that the form is not yet available, and we'll share updates here as we have them.

Off

Traditional

White

Grade Replacement Update: Retroactive Approval Processing

Anonymous — Wed, 05 May 2021 06:00:00 +0000

Grade Replacement Update: Retroactive Approval Processing Anonymous (not verified) Wed, 05/05/2021 - 00:00 Registrar Network

As discussed earlier this semester, in order to equitably implement the temporary grade replacement policy adjustment announced in February, the Office of the Registrar has received approval to retroactively apply grade replacement through Summer 2021 for students retaking eligible courses.

This processing will be completed by the following dates:

May 14 for eligible courses retaken in Summer 2020–Spring 2021
Aug. 12 for eligible courses retaken in Summer 2021

Please note that this policy adjustment does not apply to courses for which the most recent prior attempt occurred before Spring 2020. In other words, if a student is currently retaking a course they attempted in Fall 2019 or earlier, we will not retroactively apply grade replacement on their behalf.

Also, if you're contacted by a student regarding their eligibility under the grade replacement policy adjustment, feel free to use some or all of the language below in your response.

Language for students

If you're retaking a class this semester but missed the deadline to apply for grade replacement, the Office of the Registrar may automatically apply grade replacement on your behalf if: 1) you and the course meet all other grade replacement eligibility requirements, and 2) your most recent prior attempt of the course occurred as early as Spring 2020 and as late as Spring 2021.

This process is related to a temporary grade replacement policy adjustment that allows students who earned a low grade in a course taken between Spring 2020 and Summer 2021 to retake that course for grade replacement without it counting against their total grade replacement credit limit.

If grade replacement is automatically applied on your behalf, you'll receive a confirmation email from the Office of the Registrar on or around the following dates:

May 14 for eligible courses retaken in Summer 2020–Spring 2021
Aug. 12 for eligible courses retaken in Summer 2021

The Office of the Registrar cannot check individual students' eligibility ahead of this automated process.

Please note: This process is limited to courses that fall under the temporary grade replacement policy adjustment. If your most recent prior attempt occurred before the Spring 2020 semester, the Office of the Registrar cannot retroactively apply grade replacement to your retaken class.

As a reminder, we will be retroactively applying grade replacement for students retaking eligible courses under the temporary grade replacement policy adjustment. For students who retook an eligible course in Summer 2020, Fall 2020 or Spring 2021, we'll complete this processing by May 14.

Off

Traditional

White

Grade Replacement Credit Limit Lifted for Classes Taken During COVID-19

Anonymous — Thu, 18 Mar 2021 06:00:00 +0000

Grade Replacement Credit Limit Lifted for Classes Taken During COVID-19 Anonymous (not verified) Thu, 03/18/2021 - 00:00 Registrar Network

Implementation Update

Published 3/18/2021

Grade Replacement Request Forms Still Needed

Please continue to encourage students to apply for grade replacement by the posted deadline in Spring and Summer 2021, regardless of whether they're retaking a class they previously attempted between Spring 2020 and Summer 2021. This is important for several reasons:

Students who are retaking an eligible course under the adjusted policy may not meet one or more of the other grade replacement eligibility requirements.
Given the limited scope of this retroactive processing, students need to stay in the habit of applying for grade replacement.
Retroactively applying grade replacement in this situation is intended as a courtesy for students who don't realize they're now eligible under the temporary policy adjustment.

In order to equitably implement the temporary grade replacement policy adjustment (see original announcement below), the Office of the Registrar has received approval to retroactively approve grade replacement for students retaking eligible courses through Summer 2021, regardless of whether the student submitted a grade replacement request form.

Students should continue to apply for grade replacement by the posted deadline in Spring and Summer 2021, rather than assume that grade replacement will be applied on their behalf. See the gray box at right for details.

This processing will occur on:

May 14, 2021, for eligible courses retaken in Summer 2020, Fall 2020 & Spring 2021
Aug. 12, 2021, for eligible courses retaken in Summer 2021

Once each batch is processed, we'll email the affected students to inform them of the change and provide an opt-out option. For reference, see our e-memo to students whose grade replacement request was previously denied.

Please note:

Students who retake an eligible course after Summer 2021 must apply for grade replacement; however, the course will not count against their total grade replacement credit limit.
Students who retake a course that does not fall under the policy adjustment (i.e., that was taken before Spring 2020 or after Summer 2021) must apply for grade replacement, and the course will count against their total grade replacement credit limit.

For additional information, see our grade replacement FAQs for advisors and administrative staff.

Original Announcement

Published 3/2/2021
Revised 3/3/2021 (see note below)

As the provost announced last Monday, a temporary policy adjustment is now in effect allowing students who earned a low grade in a course taken between Spring 2020 and Summer 2021 to retake that course for grade replacement without it counting against their total grade replacement credit limit. All other grade replacement eligibility requirements still apply.

This policy adjustment applies not only to students who have yet to retake a course they initially attempted during this period, but also to students who've already done so and were approved for grade replacement. [Revised for clarity, 3/3/2021]

In the coming days, our office will retroactively approve 38 previously denied grade replacement requests that are now eligible under the adjusted policy (see our student e-memo). Students whose degrees have already been conferred are not eligible for retroactive changes to their education record.

We are also working to identify students who attempted and repeated an applicable course during this period and did not request grade replacement, and will follow up with those students by the end of the semester.

To learn more about grade replacement, see our grade replacement page for faculty and staff.

Effective Feb. 22, 2021, a temporary policy adjustment is now in effect allowing students who earned a low grade in a course taken between Spring 2020 and Summer 2021 to retake that course for grade replacement without it counting against their total grade replacement credit limit. All other grade replacement eligibility requirements still apply.

Off

Traditional

White

Reminder: Pass/Fail & Letter Grade Updates

Anonymous — Tue, 15 Sep 2020 22:25:32 +0000

Reminder: Pass/Fail & Letter Grade Updates Anonymous (not verified) Tue, 09/15/2020 - 16:25 Registrar Network

As previously announced, the deadline for students to change a student-option class from letter grade to pass/fail (or vice versa) is now the tenth Friday of the semester. For Fall 2020, that date is Friday, Oct. 30 (prorated for special sessions).

The deadline to change a class to no credit remains the third Friday of the semester; however, students must now submit an online form to request the change. For Fall 2020, that deadline was Friday, Sept. 11 (prorated for special sessions).

Off

Traditional

White

Waitlisting for Fall 2020 In-Person & Hybrid In-Person Classes

Anonymous — Wed, 29 Jul 2020 19:03:54 +0000

Waitlisting for Fall 2020 In-Person & Hybrid In-Person Classes Anonymous (not verified) Wed, 07/29/2020 - 13:03 Registrar Network

To give instructors time to communicate attendance expectations to waitlisted students prior to the first day of classes,* in-person and hybrid in-person class waitlists will stop accepting new students at 5 p.m. on Monday, Aug. 17. As seats open up in these classes, students will be enrolled off the waitlist, but no new students can join the waitlist.

Note: After this date, it also won't be possible to manually add students to in-person or hybrid in-person class waitlists.

For classes without in-person components, waitlists will remain open through the waitlist deadline (Sept. 2 for 16-week classes; prorated for special session classes). Students who remain on a waitlist through the waitlist cancellation date may be eligible for course reservation.

*Look for additional guidance from the Academic Instruction Implementation Team about communicating in-person meeting schedules to enrolled and waitlisted students.

Upcoming Waitlist E-memos to Students

Send Date	Subject Line	Recurrence	Audience
8/3/2020	You're on a Fall 2020 Class Waitlist	Nightly recurring	Students on any Fall 2020 waitlist, regardless of the student's campus/career and the class's session.
8/20/2020	Reminder: You're on a Fall 2020 Class Waitlist	None	Students on a waitlist for a Main Campus 16-week session class.
8/20/2020	Reminder: You're on a Fall 2020 Special Session Class Waitlist	None	Main Campus students on a waitlist for a special session class (exclude BPS & BVS), regardless of the campus offering the class.
9/1/2020	You're Still on a Waitlist; Here's What Happens Next	None	Students on a waitlist for a Main Campus 16-week session class.
10/12/2020	Reminder: You're Still on a Fall 2020 Special Session Class Waitlist	None	Students on a waitlist for an 8-Wk Session 2 or 4-Wk Session 3 Main Campus special session class.
10/29/2020	Reminder: You're Still on a Fall 2020 Special Session Class Waitlist	None	Students on a waitlist for a 5-Wk Session 3 or 4-Wk Session 4 Main Campus special session class.

In-person and hybrid in-person class waitlists will stop accepting new students at 5 p.m. on Monday, Aug. 17. As seats open up in these classes, students will continue to be rolled off the waitlists, but no new students can join.

Off

Traditional

White

Grace Period for Spring 2020 Pass/Fail Requests

Anonymous — Tue, 05 May 2020 15:57:49 +0000

Grace Period for Spring 2020 Pass/Fail Requests Anonymous (not verified) Tue, 05/05/2020 - 09:57 Registrar Network

Related Announcements

Email to instructors: "Extended Grace Period for Spring 2020 Pass/Fail," 5/5/2020

ŷ��ڱ��Ƶ Boulder is providing a grace period for Spring 2020 classes with a pass/fail deadline of April 30 or May 1. Undergraduate and graduate students now have until 11:59 p.m. on Monday, May 11, to submit a pass/fail request form to change their grade mode from letter grade to pass/fail or vice versa.

Previously extended late drop and grade replacement request deadlines remain unaffected. On May 12, we'll notify students who changed their grade replacement class to pass/fail that they're no longer eligible for grade replacement.

We're asking instructors for their assistance by taking the following actions:

To limit confusion for students, if you have not already posted your grade rosters, please approve and save them by the grading deadline, but do not post them. (Posting grade rosters before the extended grace period pass/fail requests have been processed by the Office of the Registrar may lead to confusion and or additional inquiries from students regarding the status of their request.) On May 12 we will automatically post all completed grade rosters with a saved status of "Approved." After posting rosters, we will also convert passing grades for students who selected pass/fail to a P+ or P grade.

Clarification: If you have already posted your grades, you don't need to take any action. Your students can still request pass/fail, and your posted grades will automatically convert to the student's selected grade mode starting May 12.

Remind your students that final grades won't post in Buff Portal until May 12, and may temporarily post under the old grading basis before the conversion is processed. Transcripts with final grades will be available May 14.

Help your students make an informed decision by securely sharing how they are doing in your class so far (i.e., ensure your in-progress grades in Canvas are up to date).

We appreciate your patience and flexibility as we make these process adjustments in support of student success during these uncertain times.

ŷ��ڱ��Ƶ Boulder is providing a grace period for Spring 2020 classes with a pass/fail deadline of April 30 or May 1. Undergraduate and graduate students now have until 11:59 p.m. on Monday, May 11, to submit a pass/fail request form to change their grade mode from letter grade to pass/fail or vice versa.

Off

Traditional

White

Leave of Absence Application Fee Discontinued

Anonymous — Wed, 22 Apr 2020 06:00:00 +0000

Leave of Absence Application Fee Discontinued Anonymous (not verified) Wed, 04/22/2020 - 00:00 Registrar Network

The Office of the Registrar has received approval to remove the $50 fee associated with both the graduate leave of absence application and the undergraduate optional leave of absence benefits application.

We'll be removing fee references from our website in the coming days, and will continue to explore options to improve the withdrawal and leave of absence experiences.

Off

Traditional

White

Summer 2020 Admits Now Eligible for Summer Intensives

Anonymous — Wed, 22 Apr 2020 06:00:00 +0000

Summer 2020 Admits Now Eligible for Summer Intensives Anonymous (not verified) Wed, 04/22/2020 - 00:00 Registrar Network

New summer admits have traditionally been prohibited from taking Maymester and Augmester intensive classes. However, following a policy review, these restrictions have now been lifted.

Given the condensed nature of these classes, we recommend that new students work with their advisors to determine whether taking a summer intensive is the best course of action for them.

New summer admits have traditionally been prohibited from taking Maymester and Augmester intensive classes. However, following a policy review, these restrictions have now been lifted.

Off

Traditional

White